The Guardian newspaper was founded in 1821 and has grown from a nineteenth century local paper to a national paper associated with a complex organizational structure and international multimedia presence, as well as a large web presence.

IndustryMedia and Entertainment

The Challenge

By implementing Google Apps and Google Docs, the IT team at GNM was able to provide the organization with a suite of collaboration tools that realize the cost savings of storing documents in the cloud.

The nature of the business requires that documents can be shared outside the organization's domain with 3rd party writers, vendors, and other collaborators.

We looked around and didn't find anything suitable except for CloudLock. We chose CloudLock as a strategic, long-term product to use.

Nick Woodcraft, Applications Manager at Guardian News and Media Limited

The Solution

After selecting CloudLock to mitigate the risk of sharing outside the domain, and implementing CloudLock in production, the security team was able to:

  • View all documents in the domain and see their sharing settings (internally and externally)
  • Fully control document permissions (add and remove collaborators, change ownership, and change collaborator access rights)
  • Monitor and receive exposure alerts, getting email alerts with newly exposed documents and changes in permissions (the same report is also available from within the application)
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