Located in the heart of Idaho's commercial, cultural, and civic capital, Boise State University plays a crucial role in the region’s economic development and famed quality of life. It is Idaho's largest institution of higher education, with almost 20,000 students and seven colleges offering nearly 200 degrees and certificates. While remaining committed to the strong teaching legacy that has resulted in 11 Idaho Professor of the Year awards since 1990, Boise State's focus on innovation and creativity is fueling the fastest-growing research program in Idaho. This robust growth contributed to U.S. News & World Report listing Boise State as one of the top up-and-coming schools in the nation for the past two years.

IndustryHigher Education

I was surprised to see the number of Google Docs in our Google Apps domain. I knew that the Boise State faculty and staff were leveraging Google Docs; but until now, I did not know the extent of the usage. Now that I have CloudLock providing visibility into Google Docs, I can delegate tasks to the security team and make sure that we are able to see how Google Docs are shared.

Brian Bolt, System Engineering Team Lead at Boise State University

The Solution

CloudLock for Google Apps was installed in Boise State's staff and faculty domains directly from the Google Apps Marketplace. Within minutes they gained new insight into their Google Docs.


With over 5,500 accounts in the staff and faculty domain, Boise State University discovered over 60,000 files in their Google Docs environment. Those files, including both Google Docs and other non-native Google Docs files, are at the heart of the day-to-day operational activity of the university. With CloudLock for Google Apps, designated IT staff members now have the ability to view descriptive information about Google Docs without requiring access to the contents within any Google Doc.

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