On the heels of our recent webinar with Amplified IT, Gain Control with Google Drive with CloudLock, we’d like to discuss how schools can establish a secure collaboration environment with CloudLock.
When a school district begins leveraging Google Apps for Education, keeping a secure collaboration environment is pertinent to meet regulatory requirements and communication policies. There are three key questions educational institutions need to ask to address:
- How do we audit what data is stored in Google Drive and Sites?
- How do we control sharing between OUs/Subdomains/External Users?
- How do we discover and remediate exposure of sensitive data such as PII?
CloudLock addresses auditing by scanning the domain and identifying both inbound and outbound exposures as well as an inventory of all of the documents in the domain and a breakdown of the users. In addition, detail is provided at the document level so you know what is being shared with whom and at what access level. Having this information at your fingertips can provide useful insight into adoption rates and identifying those students that may require additional training.
If sensitive data is being shared outside the bounds of compliance, remediation is possible by establishing acceptable use policies. The top three policies for K-12 institutions address:
- Objectionable language
- Students sharing externally
- Public or domain-wide sharing of student records
Enforcing your acceptable use policies is a necessary step to establishing a secure collaboration environment within your school district. Once policies have been activated, educating users on proper collaboration can help you gain control of the environment while experiencing all the benefits that come with collaboration in Google Drive.