Last week during Google Next, Google’s annual cloud conference, Google released Team Drives, a new way to collaborate on Google Drive that allows multiple people to have shared access to files and folders. In Team Drive, the team members are invited and automatically see the same files and folder structure in a shared Drive environment. We’re extremely excited to announce Cisco Cloudlock’s support for Google Team Drives. As Google’s #1 API consumer, we have been working closely with them in their Early Adopter Program (EAP) to help as they developed their Team Drives API. We couldn’t be happier with the outcome!
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There are a couple of challenges with My Drive that can be circumvented with Team Drives. In My Drive, there are many individuals owning documents across the domain, so the sharing is done on an individualized basis, which could be prone to errors. Also, you can’t get a good grasp on context, as My Drive isn’t contextually based. You can have specific contextual folders, but those folders don’t correlate across a domain. A company could apply Cisco Cloudlock’s DLP policies, but in order to get a big picture view, you would still need to piece together an analysis of individual files and their context… across the whole domain – this could be a security and compliance nightmare. The last challenge involves creating a workflow when someone leaves the organization. My Drive files need to be transferred to yet another individual who might not be working on the same projects or have contextual awareness of what lives in the My Drive environment.
Now with Team Drives, customers can set up specific teams for projects and information sharing. A company can easily put context around files and folders within a Team Drive. For example, you could create a “Finance Team” Team Drive or a “Public Relations” Team Drive. The idea here is to first create data categorization for your Team Drive, then decide who the information should be shared with. Once this has been established and you’ve set your circle of trust, now you can use Cisco Cloudlock to monitor any sensitive files or unwanted visitors that come in. Cisco Cloudlock helps ensure compliance by monitoring that container for any anomalies or risk around the user.
Companies should feel empowered, knowing that not only all their files are in one centralized location, but Cisco Cloudlock’s User Entity and Behavior Analytics (UEBA) for Team Drives allows for a best-of-breed layered security approach. Cisco Cloudlock provides organizations with:
- Comprehensive visibility around a team’s activities – Detect and alert on non-member access
- Ability to identify team drive membership modifications, and – in the case of a non-authorized user attempting to access files – audit and remediate their behavior
- Robust incident management and risk mitigation functionality, including alerting and automated remediation capabilities
While Google offers a robust set of security functionality out-of-the-box, in order to be the most secure, organizations should be taking a multi-layered approach. This is particularly true of businesses in regulated verticals or firms that want to leverage G Suite to store all kinds of corporate data, including sensitive information.
As a security firm, we believe our success is defined not by individual achievements, but as the sum of many parts, including employees, partners, and customers. With Team Drives and Cisco Cloudlock working in tandem, businesses can enjoy collaboration while maintaining confidence in the security and integrity of their organization.
Get Started Today!
To evaluate Team Drives, be sure to find the icon in your existing Google Drive interface under “My Drive”. For an added layer of security, visibility, and peace of mind, Cisco Cloudlock is here to help!