CloudLock Customer Case Study: Austin Community College We’ve just added Austin Community College to the growing list of CloudLock customer case studies. The following is an excerpt from the full case…

CloudLock Customer Case Study: Austin Community College


We’ve just added Austin Community College to the growing list of CloudLock customer case studies. The following is an excerpt from the full case study that can be found here.

Austin Community College Selects CloudLock Collaboration Security to Protect PII Data in Google Apps

The Company

Austin Community College (White Background)Austin Community College (ACC) is the open door to higher education and training for Central Texas, offering 235 degrees and certificates plus a wide range of other educational choices. ACC is the leading source of transfer students to the University of Texas-Austin and Texas State University-San Marcos, and the No. 1 choice for high school graduates and adults who enter college.

The college is committed to enhancing learning and success for all students regardless of age, gender, ethnicity, race, or socio-economic status.

The Challenge

Austin Community College PDF ThumbWhen Austin Community College migrated its 6,500 staff and faculty to Google Apps, the IT team soon realized they needed to implement the same security controls as they have for on premise data. They identified the key requirements for a cloud security solution: 1) keeping data secured and 2) ongoing compliance with regulations.

CloudLock is essential for our Google Apps deployment as it helps us maintain security controls for our most sensitive information and comply with regulations like FERPA. We would not have Google Apps enabled without CloudLock.”


— Theresa Harkins, IT Director at Austin Community College

Using CloudLock Compliance Automation to Find and Secure Sensitive Information

With CloudLock’s Compliance Scan, ACC finds sensitive information and ensures it is properly shared for continued compliance with regulations, like FERPA, for data stored in Google Drive.

“CloudLock helps us find Social Security numbers and other Personally Identifiable Information (PII) that are placed in the domain. This is an essential compliance application for us,” said Lara Niles, Ph.D, IT Applications Administrator and Google Apps for Education Certified Trainer at Austin Community College.

CloudLock Compliance Scan is an industry-first pattern matching engine that identifies, classifies, and secures very sensitive information, including PII like Social Security Numbers, PCI data like Credit Card Numbers, and any custom regular expressions, allowing Google Apps customers to address auditing and compliance requirements in Google Drive (Docs).

CloudLock Compliance Scan lets organizations perform the following:

  • Ensure PII and PCI compliance in Google Drive (Docs)
  • Find and protect files containing Social Security Numbers and Credit Card Numbers
  • Perform RegEx searches for pattern matching

Engaging End Users (Data Owners) in the Security Tasks

“CloudLock’s Security Policy Engine performs daily scans of our domain and sends notifications to end users on violations from our Acceptable Use Policies (AUPs),” said Mike Hill, Information Security Officer at Austin Community College.

CloudLock’s Security Policy Engine empowers organizations to implement secure collaboration and enforce acceptable use policies in Google Drive to ensure compliance and data security.

Automated notifications to data owners on policy violations allows Austin Community College to engage end users in the security process and achieve higher levels of security while delegating the burden of security tasks.

For more information on Austin Community College, see:

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