Data breaches happen, and they’re expensive…but preventable.

Preventing Google Docs and Sites Data Breaches

Back in October of 2010, an anonymous source at MySpace let TechCrunch in on a little secret. MySpace uses Google Docs, and they have an internal spreadsheet with all of their traffic and engagement analytics by brand….and it was publicly accessible. The document contained sensitive data that the company didn’t intend to share with the world, but that’s exactly what happened.

TechCrunch posted the link so anyone could read and download the document.

The collaboration features that make Google Docs and Sites so powerful can also be a liability to companies storing private information on Google Apps. Since the Google Apps domain admin cannot see which documents are shared with whom (both inside and outside the company), it’s nearly impossible to make sure that only the right documents are shared with the right people at the right time. At least, it was impossible without CloudLock for Google Apps.

How To Prevent Google Docs and Google Sites Data Breaches With CloudLock for Google Apps

Step One: Understand Who Has Access- Build your data dashboard using CloudLock for Google Apps to understand who has access to your sensitive files and what’s exposed.

Step Two: Fix Data Exposure Issues- Once you’ve identified data exposures, use CloudLock for Google Apps to set effective permissions.

Step Three: Monitor For Future Issues- Use CloudLock for Google Apps reporting features to track changes to permissions in your data environment.

Try CloudLock for Google Apps

Using CloudLock for Google Apps, you’ll be able to quickly detect vulnerabilities to apply effective permissions, giving you control over Google Docs and reducing risk of data breaches and data leaks.

Sign up today, and get a free trial of CloudLock for Google Apps.