Google Docs and Sites Permissions Management

One of the most frequent problems facing Google Apps admins is managing Google Docs and Sites permissions. While Google Apps is brilliant at fostering collaboration, it’s difficult for Google Apps domain admins to manage permissions on sensitive data.

With end users creating, sharing and updating docs constantly, the chance that sensitive docs will be exposed (both internally and externally) approaches 100%. Relying on the built-in admin dashboard in Google Apps doesn’t allow the administrator to see:

  • Data Inventory – how many documents exist and which types?
  • Which documents and sites are shared with the ‘public’ or Internet?
  • Which documents and sites are shared outside the organization?
  • Which documents and sites are shared with ‘Everyone’ within the domain?
  • Who has access to what and what is accessible to whom?

Managing Google Docs and Sites Permissions With CloudLock for Google Apps

Using CloudLock for Google Apps, domain admins are able to:

  • Schedule reports to run automatically
  • Notify data owners of policy violations or exposed documents containing potentially sensitive data
  • Change or revoke excessive rights as a domain admin
  • Audit permissions changes performed by all domain admins with an audit trail

Get a free trial of CloudLock for Google Apps today, and take control of Google Docs and Sites permissions management.

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