A recent article in Infoworld claims that Google Docs is widely used at 1 in 5 workplaces. While many companies are realizing cost savings by moving their office documents to the cloud, some issues pop up that must be addressed. One of the most important is access management. For instance, companies moving to the cloud must answer:

• Who has access to a specific data set?
• Who shouldn’t have access to a data set?
• What’s a accessible to a specific user or group?
• Who’s doing what with the data?

To put it in a more concrete perspective, here are a couple of examples of cloud access management cases:

• Users copy local files to Google Docs to share with others outside the company
• Users that can’t access certain files through group policy settings can access them in Gdocs
• Users without edit permissions on the local files can now change them in Gdocs

Cloud Access Management With CloudLock for Google Apps

Rapid Set Up

Because it is a Google Marketplace application, adding CloudLock for Google Apps to an organization’s Google Apps is fast and easy. There is no need to install anything to the corporate domain. Simply follow the step-by-step wizard to gain access to the service and configuration settings. All documents within your Google Docs environment can then be securely accessed instantly.

Powerful Document Intelligence

A user-friendly document browser enables CloudLock for Google Apps users to generate complete lists of all their company’s documents which are categorized by document name, owner, number of collaborators or the properties of each individual document i.e. sharing permissions. This provides greater visibility into the Google Docs environment for IT Managers so they can better control company content. For example, documents owned or managed by former employees, outside contractors or other third-parties can be rapidly identified through a few simple steps.