How To Transfer Data Ownership In Google Docs

When a Google Apps domain administrator deletes a user account, the documents owned by that user get deleted automatically. Basic ownership transfer functionality is available through the Google Apps control panel, however most companies need extended capabilities.

Transfer Ownership of Google Docs

How Transferring Google Docs Ownership Is Different With CloudLock

CloudLock expands upon the included document transfer features in Google Apps, adding:

  • Any Domain User Can Transfer Ownership – Google’s built-in tool only allows domain super admins to transfer ownership of documents. With CloudLock, any user can be given ownership transfer rights.
  • Interactive Mode – CloudLock’s transfer ownership functionality provides a visual wizard that guides you through advanced data migration options
  • Audit Trail - CloudLock logs which files where migrated, when, by and to whom, and whether the original owner still has access rights; a feature that is mandatory for companies using Google Apps in a regulated environment
  • Transfer to a Designated Folder - Rather than simply dumping all files, CloudLock transfers files to a designated folder, helping to organize data on the target user’s environment
  • Control Access Rights of the Original Owner – In some cases, companies want to transfer ownership of a user’s documents, but want the original owner to retain access. With CloudLock, transferring ownership has granular access options for the original user
  • Support for Collections – CloudLock’s transfer ownership functionality lets you maintain the same collection (folder) structure, keeping documents organized

Coming Soon: Transfer ownership of documents owned by external owners to your domain.

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