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As companies switch to using Google Docs as a data repository, it becomes a target for litigation holds and discovery processing. Companies now use CloudLock for Google Apps to find and extract documents that need to be processed for e-discovery by using both metadata and keyword-based content search.

Step One: Find all the relevant documents

With CloudLock, domain admins can find documents based on:

• Documents owned by a specific user
• Documents collaborated with a specific user
• Documents containing a specific keyword

CloudLock’s advanced search capabilities give users the ability to search ALL the documents created or shared with your domain (including documents that you are not shared on explicitly).

The content search gives you the robust capability to search for specific keywords inside native Google documents (this includes: Documents, Presentation, Spreadsheets etc.).

Step #2: Copy and quarantine relevant docs

Create a copy of these documents and contain them in a protected, tamper-proof area.

Step #3: Extract and process
Extract these documents for further processing.

Try CloudLock Today

Without CloudLock, the Google Apps domain admin doesn’t have the ability to produce files stored in Google Docs specific to litigation, leaving a few bad options which include:

• Developing and maintaining a custom built application –  which is expensive and requires upkeep
• Not meeting a discovery request, resulting in liability

Get a free trial of CloudLock for Google Apps today.