How To

Google Apps was designed for collaboration, simplicity, and universal accessibility with the end-user in mind. While companies using Google Apps can easily realize the benefits of the collaboration suite, the domain admin is often left frustrated without the familiar data management and access tools available for on-premise data.

In this section, we will compile tips, tricks, tutorials, and shortcuts that can help domain admins enjoy the same security and access management processes in Google Apps that they’ve used before moving to the cloud.

Not surprisingly, you will find that CloudLock can be used to streamline these operations to increase operational efficiency, comply with regulations and internal governance, or simply make your daily job easier.

How To Identify, Notify, and Track Documents Containing Credit Card Information in Google Drive

“You really need to know where your data is at all times,” said Bob Russo, general manager of the Payment…

How to Use Community Intelligence to Manage Google Drive Apps

With CloudLock Apps Firewall, organizations can now automatically discover all apps that have been granted access to the corporate domain…

How To Host HTML Pages In Google Drive

Google announced that developers can now host web sites in Google Drive by uploading and sharing HTML, CSS, and JavaScript files.…

How To Secure Data In Google Drive

When enterprises move to cloud productivity suites like Google Apps, they must address the same three security considerations as with…

How To Discover, Classify, Remediate, and Monitor 3rd Party Apps in Google Apps for K-12 Schools

The adoption of Google Apps among students and teachers in K-12 schools has provided easy collaboration on papers and reports…

How to Revoke 3rd Party Apps From Your Google Apps Domain

Companies using Google Apps need the ability to discover, classify, and control 3rd party apps that have been granted access…

How To Remove External Domains From Sharing In Google Drive

This newly added feature lets organizations quickly and effectively specify external domain(s) and remove the access rights from users in…

How to Create Time Based Security Policies for Google Drive

When creating automated policies to set and monitor your organization’s Acceptable Use Policies (AUP), time is an important dimension that…

How to Discover, Classify, and Decide Which 3rd Party Apps to Allow in Your Domain

Now that companies have moved their data to Google Apps, their network security perimeter extends to include apps in the…

How To Find and Protect Sensitive Data with Custom Pattern Matching in Google Docs and Drive

As companies begin using Google Drive (Docs) as their primary cloud file server, they need the ability to identify and…

How To Find and Protect Social Security Numbers In Google Docs and Drive

As companies begin using Google Drive (Docs) as their primary cloud file server, they need the ability to identify and…

How To Find and Protect Credit Card Numbers In Google Docs and Drive

As more companies begin using Google Drive (Docs) as their primary cloud file server, they need the ability to identify…

How To Find and Protect Personally Identifiable Information (PII) In Google Docs and Drive

As more companies begin using Google Drive (Docs) as their primary cloud file server, they need the ability to identify…

How To Report on Collaboration and Adoption of Google Apps in K-12 Schools

Use Case: K-12 schools piloting or moving to Google Apps for Education need to understand adoption of the online productivity…

How To Effectively Monitor Student Documents in Google Docs, Sites, and Google Drive

Use Case: Administrators need the ability to gain “view” access to student documents in a non-disruptive way. Currently, the administrator…

How to Protect Intellectual Property in Google Docs, Sites and Drive

With more sensitive data and increased collaboration, organizations must take steps to implement the same data loss prevention, auditing, compliance,…

How To Enable, Install, and Secure Data in Google Drive

With the introduction of Google Drive, enterprises can now offer cloud-based alternatives to other forms of collaboration and fully embrace…

How To Enable Google Drive for Your Domain

This action is performed by a domain administrator in the Google Apps control panel to enable Google Drive for users:…

How To Install Google Drive on End-Users Computers and Synchronize Local Folders

1. Go here to see if your domain has Google Drive enabled. If your domain has not yet been given…

How To Secure Data In Google Drive

When enterprises move to cloud productivity suites like Google Apps, they must address the same three security considerations as with…

How To Manage User Storage Quotas in Google Docs

What is a User Storage Quota in Google Docs? The move to the cloud and the adoption of Google Apps…

How To Create a Paperless Office in the Cloud with gDocScan and CloudLock

This is the first in a new series of articles with CloudLock partners. Each month, we will feature a new…

How To Enable Secure Collaboration for Google Docs and Sites with CloudLock’s Security Policy Engine

Collaboration is an essential aspect of every organization’s normal operations. Here are some examples of collaborations types we frequently see:…

How to Manage Your Google Apps Data By Organizational Unit

The Organizational Unit (OU) structure in Google Apps lets administrators decide which services are available to which users. For example,…

How to Secure Google Docs Data in Distributed Enterprises

With globalization, acquisitions and sometimes simply natural and organic growth, more and more companies today face the challenge of managing…

How To Reduce Risk and Strengthen IT Controls With Auditing in Google Docs

Traditionally, IT audits are performed to identify risks, provide assurance of controls, meet internal governance policies, and ensure regulatory compliance.…

How To Delegate Google Docs Security to End Users

As the domain administrator for your company’s Google Docs, it’s important to have the solutions and controls you need to…

How to change ownership of externally owned Google Docs

We often hear our customers ask “How do I change ownership of externally owned Google Documents and prevent the loss…

How To Remove Public Exposure In Google Docs and Sites

Data breaches, whether they happen mistakenly or maliciously, should be addressed and corrected immediately to minimize any possible damage to…

How To Prevent Data Leakage In Google Docs and Sites

The collaboration features that make the Google Apps collaboration suite so powerful can also be a liability for companies storing…