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The growing adoption of Google Docs as a data repository makes it a target for litigation holds and discovery processing. With CloudLock for Google Apps, the domain admin can now extract the exact files that need to be processed by using different criteria based on both metadata as well as content residing in those docs. Usually, meeting the litigation hold request entails the following 3 steps:

Step One: Find all the relevant documents

With CloudLock, domain admins can extract documents based on meta data and keywords, returning:

• All the documents owned by a specific user
• All the documents collaborated with a specific user
• All the documents that contain a specific keyword

Step #2: Copy and store relevant docs
Create a copy of these documents and store them in a protected area where they cannot be deleted or modified by end users.

Step #3: Extract and process
Extract these documents for further processing.

CloudLock’s advanced search capabilities give users the ability to search ALL the documents created or shared with your domain (including documents that you are not shared on explicitly).

The content search gives you the robust capability to search for specific keywords inside native Google documents (this includes: Documents, Presentation, Spreadsheets etc.).

Today, the Google Apps domain admin doesn’t have the ability to produce files stored in Google Docs specific to litigation, leaving a few bad options which include:

• Developing and maintaining a custom built application –  which is expensive and requires upkeep
• Not meeting a discovery request, resulting in liability

Get a free trial of CloudLock for Google Apps today.