CloudLock Protected Folders
CloudLock’s Protected Folders is a secure area in your Google Docs environment where documents are stored and cannot be deleted or modified. Users create or upload files into their CloudLock deposit box and CloudLock automatically sweeps them into a special account where they are protected.
CloudLock Protected Folders automatically secures important documents to ensure that they cannot be modified or deleted. No changes are made to your Google Docs structure, creating a seamless end-user experience.
A Records Retention System for Google Docs
CloudLock Protected Folders can be used for organizations looking to retain data to meet business and legal requirements with Google Docs. With CloudLock Protected Folders, you can deploy a data retention system that provides a secure, tamper-proof location natively within your Google Docs domain.
CloudLock Protected Folders customers are able to:
- Retain data to meet data governance initiatives and comply with regulations
- Facilitate business processes and workflows to streamline data retention policies
- Preserve and retain data for specific projects and departments
More detailed use cases and examples of how customers use CloudLock Protected Folders are available here.
Key Features
Features of the protected folders:
- Tamper Proof – Data in protected folders cannot be deleted or modified
- Fully Viewable and Searchable – Data in protected folders is accessible for viewing only by their owners. Users can search protected folders for their files using Google’s native search capabilities
- Full Audit Trail – All deposits are recorded in the audit log
- Shared and Private Deposit Boxes – CloudLock Protected Folders offers shared deposit boxes that allow access to a group as well as individual private deposit boxes
- Accessible From Anywhere – CloudLock Protected Folders allows users to deposit and access data in protected folders from anywhere
- Keep Your Data in Google Docs – Your data is protected in Google Docs and doesn’t leave to another 3rd party
Using CloudLock Protected Folders – How it Works
Whether companies need to prove regulatory compliance need to follow internal data governance procedures, or simply need a high capacity shared storage space for a project team, CloudLock Protected Folders is a simple and cost effective solution.
To use CloudLock Protected Folders:
- Step1: Users put Google documents in the deposit box – this is a private or public Google Docs collection
- Step 2: CloudLock sweeps documents into Protected Folders at a scheduled interval – documents are placed in Protected Folders (a Google Docs Collection) at the interval specified in settings
- Step 3: Once protected, documents cannot be deleted or modified – however, documents remain accessible
